calendarOctober 22, 2021
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Team Guidesly

Calendar

Learning how to use your calendar will help you manage your availability and view your schedule. Feel free to treat this feature like your own personal calendar- from vacations to appointments, trip dates will be automatically blocked off. Worried about double booking? With our easy double booking solution, never miss a new trip no matter what booking platform it originated from. Our central calendar is your one-stop shop to being a successful guide. The calendar will also help your guests by providing them with accurate availability when they book your rate cards.

*Note: Calendar details are private and for your eyes only- your guests can only see your general availability.

At first glance the calendar is organized by month view, but feel free to select the dropdown button currently labeled ‘Month’ in the top right corner to select a day or week view instead! You can also choose whether or not you would like to see weekends, declined trips, and holidays.  

Here are the different types of calendar views.

The Basics 

On your calendar, each date is blank besides the current day which is highlighted yellow. If you have any unavailability, it will also be highlighted yellow on the day and time with your description provided. Booking details for trips will block off your calendar for the rate card’s duration in green. 

This is a sample detailed calendar- note the colors and details of each type of unavailability.
This is what you will see when you click on the green booking.

If you click on the booking, you will be able to see important information such as:

  • The guest's name
  • Type of trip
  • Date
  • Start time
  • Total trip duration
  • Number of guests attending
  • Meeting location
  • Special requests

You also have the option to click the green ‘View Booking’ button to see an even more detailed description of the booking including the trip confirmation details and payment information.

Adding Unavailability 

Know you’re going on a family trip? What about a reoccurring work meeting that prevents you from hosting fishing trips? In this section, we’ll explain how to add different types of unavailability in your calendar.  

By default, guides are automatically labeled as available except on federal holidays. That means that guests can book your trips on any day by your rate card time frames. To add unavailability, follow these simple steps. 

Click the blue ‘+’ to begin.

Mobile: 

  • Click the blue ‘+’ in the bottom right corner.
  • Choose ‘Add Unavailability’
  • Add a title if you would like. Otherwise, the default title will be ‘Not Available.’
  • Add a description to your unavailability if you would like. This is just for your eyes only.
     

Web: 

  • Click the blue 'Add Unavailability’ button near the top of the screen
  • Add a title if you would like. Otherwise, the default title will be ‘Not Available.’
  • Add a description to your unavailability if you would like. This is just for your eyes only!